Youth Law Center seeks Administrative Assistant - $65k to $86k/year
Location: Remote (within the continental U.S.)
Work hours: 9am - 5pm in your local time zone, with some exceptions
The Administrative Assistant is a full-time, remote position that supports one or more teams at the Youth Law Center (YLC). Founded in San Francisco in 1978, YLC is a 501(c)(3) nonprofit legal advocacy organization working to transform foster care and juvenile justice systems across the nation so every youth and child can thrive. We engage in a variety of traditional and creative advocacy strategies, including litigation, policy reform, media campaigns, public education, and collaborative system-reform projects. In particular, the Administrative Assistant will support staff working on YLC’s Quality Parenting Initiative (QPI), an advocacy strategy that engages stakeholders at child welfare agencies, including youth and caregivers, to transform their system’s practices and ensure that young people in care receive excellent parenting every day.
Reporting to the QPI Special Projects Manager, the Administrative Assistant will play a key role in supporting QPI’s day-to-day operations and other YLC administrative functions, including but not limited to the following responsibilities:
Schedule meetings, manage calendars, and coordinate other meeting preparation
Set up and manage Zoom meetings and webinars; create registration and attendance reports
Help orient and train staff and external partners on YLC technology and troubleshoot problems
Provide executive support to senior leadership team members, including support with travel, reimbursements, correspondence, note taking, and document review
Monitor general contact inboxes and respond to inquiries
Create, format, edit, and proofread a variety of documents, slide decks, and program materials
Enter and maintain information in a constituent database
Track contract deliverables, program activity, and other data in Excel and Google Sheets, produce reports and data visualization
Create and edit website content in WordPress
Draft and distribute emails to constituents through Gmail and email marketing tools
Digitally file documents, maintain and improve filing systems, and help develop policies and procedures for file management
Collaborate with team members to define and document work processes
Support program and/or organizational compliance and evaluation
Support in-person event coordination